AI for accounting firms: less data entry, more advice for your clients
IASWITCH automates for accounting firms and fiduciaries what Peppol does not cover: extracting documents received as PDF, photo or paper, suggested coding, reminders to clients about missing documents, answers to recurring questions. Staff validate instead of typing. Ballpark for 1,500 documents a month: 40 to 55 hours recovered.
In brief
- AI extracts data from invoices and receipts, suggests coding and flags anomalies: staff validate instead of typing.
- It prepares reminders to clients about missing documents and sorts incoming emails by file.
- An internal AI assistant answers questions on the firm's procedures, citing the source.
- Ballpark for 1,500 documents a month: 40 to 55 hours recovered (estimate, assumptions below).
- It complements Peppol e-invoicing, mandatory between Belgian businesses since 2026, for everything still arriving outside Peppol.
Where does an accounting firm lose time?
Documents received in bulk (PDF, photos, paper), data entry and checking, chasing late clients, recurring questions ("where is my VAT return?"), preparing year-end files. In filing season, these are exactly the hours that are missing.
What can AI do for an accounting firm?
- Document extraction. Before: about 2 minutes of entry and checking per document. After: data extracted, coding suggested, 30 seconds to validate; doubtful cases are flagged.
- Missing-document reminders: the list per client is generated, the personalised reminder is ready to send, follow-up is automatic.
- Client email triage: requests sorted by file, with a draft reply for frequent questions.
- Internal AI assistant: firm procedures, internal tax notes, document templates, with the source cited.
- Summaries for client meetings: key figures and points of attention prepared before the appointment.
How much time can an accounting firm save with AI?
| Task | Assumption | Before | After | Monthly gain |
|---|---|---|---|---|
| Document entry | 1,500 documents a month | 2 min | 30 s | ≈ 37 h |
| Missing-document reminders | 60 reminders a month | 6 min | 1 min | ≈ 5 h |
| Recurring client questions | 10 a day, 20 days | 5 min | 2 min | ≈ 10 h |
Indicative estimate, to be checked on your real volume during the intro call.
Doesn't Peppol already solve data entry?
For e-invoices between Belgian businesses, largely. Receipts, foreign or consumer invoices, unstructured documents (contracts, statements, tax authority letters) and reminders remain. That is where AI saves time.
What about my clients' data confidentiality?
European or on-premises hosting, per-staff access, logging, no reuse of data to train models. Your clients' financial data stays under your control.
How much does AI automation cost for an accounting firm?
It depends on volume and scope. A focused first use case, often document extraction, is measured in days of work; you get a clear estimate after the 20-minute intro call, before any commitment.
Frequently asked questions
Is it compatible with my accounting software?
AI feeds your software through import or API when it allows it. You keep your tools.
Who remains responsible for the coding?
The staff member, who validates. AI suggests and flags its doubts; nothing is booked without validation.
What happens when the AI cannot read a document?
It flags it instead of guessing. The share of documents processed without correction is measured and tracked.
How long to get started?
A first use case, often document extraction, is delivered within a few weeks and measured on your real volume.
Do you work with fiduciaries across Belgium?
Yes, in Wallonia, Brussels and Flanders, as well as France and Luxembourg, in English and French.
Let's talk about the time you could save.
In 20 minutes, we find where AI could save you time or money. Free, no commitment.