AI for law firms and notary offices: more time for advice, with professional secrecy respected
IASWITCH deploys a confidential AI assistant for law firms and notary offices: it finds clauses, documents and precedents in your files, citing the source, and prepares first drafts from your templates. European or on-premises hosting, per-matter access, no reuse of data. Ballpark for 5 lawyers: 6 to 10 hours recovered per week.
In brief
- AI finds a clause, document or precedent in your files and templates in seconds, with a link to the source.
- It prepares first drafts (letters, document summaries, deeds from your templates) that you review and approve.
- Confidentiality by design: European or on-premises hosting, per-matter access, no reuse of data.
- Ballpark for a 5-lawyer firm: 6 to 10 hours recovered per week (estimate, assumptions below).
- First use case within a few weeks, on a limited scope you choose.
Where does a firm lose time it cannot bill?
Finding the right template or the clause negotiated two years ago, reading hundreds of pages of documents, writing standard letters, filling in time records, answering clients asking for updates.
Notary offices add document collection (planning, identity, anti-money-laundering obligations) and reminders, file by file.
What can AI do for a lawyer or a notary?
- Internal AI assistant over your document base. Before: 20 minutes to find "the non-compete clause negotiated in 2023". After: a plain-language question, the answer with a link to the source document.
- Document summaries: timeline and key points of a large file, each item linked to the original document.
- First drafts from your templates: letters, formal notices, draft deeds. The text stays that of your templates; AI fills and adapts them.
- Document collection and reminders (notary offices): list of missing documents per file, reminders prepared.
- Assisted time records: the day's activities suggested from the emails and documents worked on, to approve.
It is the same kind of solution as our "internal AI assistant" case study: reliable internal information found in seconds, with its source.
How much time can a firm save?
| Task | Assumption | Weekly gain |
|---|---|---|
| Searching clauses and precedents | 5 lawyers × 2 h a week, time halved | ≈ 5 h |
| Document summaries | 2 heavy files a week, 3 h → 1 h 30 | ≈ 3 h |
| Standard letters | 20 a week, 10 → 4 min | ≈ 2 h |
Indicative estimate. The real gain is measured on your files during the first use case.
Is AI compatible with professional secrecy?
Yes, if it is designed for it: hosting in Europe or on your premises, models that do not train on your data, per-matter access rights, request traceability. These are requirements from day one, not options.
AI decides nothing: it prepares, the lawyer or notary reviews and takes responsibility.
How much does an AI assistant cost for a law firm?
It depends on document volume and scope. A focused first use case is measured in days of work; you get a clear estimate after the 20-minute intro call, before any commitment.
Frequently asked questions
Is ChatGPT enough for a law firm?
Not for data covered by professional secrecy: you control neither hosting nor access. A dedicated assistant answers from your documents, under your control.
Can the AI make mistakes?
Yes. That is why every answer cites its source and answer quality is measured continuously. Professional review remains the rule.
Do we need to digitise all our files?
No. We start with your templates and a scope of recent files, then expand once the gain is proven.
Is it suitable for a small firm of 2 or 3 lawyers?
Yes. The first use case is sized to your real volume, and so is the budget.
Where is the data stored?
In Europe or on your premises, depending on sensitivity. It is never reused to train models.
Let's talk about the time you could save.
In 20 minutes, we find where AI could save you time or money. Free, no commitment.